When choosing archive management software, what are the most important considerations?
You want policy-driven archive management software that manages the data protection in your archives -- most notably, the data-retention policies. In the traditional active pool of data, for example, an application may create, modify or delete a record or file. However, in an archive, the archive management software controls when actions -- such as a deletion -- are allowed to take place.
Point products, such as email archiving software, serve a valuable purpose but may not satisfy all of an organization’s archiving needs. Organizations should deploy an archive management application that meets all of their needs -- both to keep down the administrative management overhead and the overall cost.
Note that an e-mail archive or a full active archive may be used for e-discovery purposes in some cases, but in other cases, a copy of some of the data is put in a special e-discovery repository. That e-discovery repository is not a true archive despite having a legally acceptable copy of the data. Why? Because it’s not the “official” copy of the data that would have to be restored if necessary and may be a subset of the official archive.
This was first published in June 2012