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Choosing archive management software

David Hill discusses considerations for choosing archive management software in this Expert Answer.

When choosing archive management software, what are the most important considerations?

You want policy-driven archive management software that manages the data protection in your archives -- most notably, the data-retention policies. In the traditional active pool of data, for example, an application may create, modify or delete a record or file. However, in an archive, the archive management software controls when actions -- such as a deletion -- are allowed to take place.

Point products, such as email archiving software, serve a valuable purpose but may not satisfy all of an organization’s archiving needs. Organizations should deploy an archive management application that meets all of their needs -- both to keep down the administrative management overhead and the overall cost.

Note that an e-mail archive or a full active archive may be used for e-discovery purposes in some cases, but in other cases, a copy of some of the data is put in a special e-discovery repository. That e-discovery repository is not a true archive despite having a legally acceptable copy of the data. Why? Because it’s not the “official” copy of the data that would have to be restored if necessary and may be a subset of the official archive.

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